STATEMENT
OF PRIVACY POLICY - APRIL 2003
OUR
COMMITMENT
We handle personal information provided by and about
people every day. By personal information we mean
information or an opinion about a person whose identity
is apparent or can reasonably be ascertained. We understand
that your privacy is very important to you as it is
to us too.
We are bound by, and committed to supporting, the
National Privacy Principles (NPPs) set out in the
Privacy Amendment (Private Sector) Act 2000. The information
set out below is largely a summary of our obligations
under the NPPs. Our aim is to both support, and ensure
that we comply with, the NPPs that form the basis
of laws introduced to strengthen privacy protection
for the general public.
We believe that this Statement will address any potential
concerns you may have about how personal information
you provide to us is collected, held, used, corrected,
disclosed and transferred. You may request further
information from us about the way we manage the personal
information we hold.
COLLECTION
In the course of our activities we collect and hold
personal information such as details of our investors
and borrowers. The main reason we collect that personal
information is to:
assess the suitability of applicants for a loan,
maintain our register of investors,
update our records and;
distribute information and details of events of interest.
We will only collect personal information from you
by lawful and fair means, without being unreasonably
intrusive, such as when you complete an application
form or questionnaire. Furthermore, we will only collect
personal information from you that is necessary for
one or more of our functions and activities. At or
before the time we collect personal information from
you we will take reasonable steps to inform you about
why we are collecting that personal information, who
else we might disclose that personal information to
and what will happen if you do not provide personal
information to us. Where reasonable and practicable,
we will only collect personal information about you
from you.
Wherever it is lawful and practicable, we will give
you the option of not identifying yourself or not
providing personal information when entering into
transactions with us. However, failure to provide
full and complete information may mean that we are
unable to provide services to you fully and properly.
Once we do hold personal information we will take
reasonable steps to keep it accurate, complete and
up-to-date.
USE AND DISCLOSURE
We will only use your personal information for the
main purpose we told you it was needed for, except
where you consent to us using that personal information
for another purpose, where the other purpose is related
to the main purpose and you would reasonably expect
us to use the personal information for that other
purpose, or where it is permitted or required by law,
or we reasonably believe it is necessary on health
or public safety grounds to use the personal information
for another purpose.
In order to fulfil the purposes set out above we
may provide access to your personal information to
third parties with whom we have a business relationship,
for example those who maintain and update our database,
who assist with mail-outs and various external service
providers including our Auditors and Custodian. You
accept that not all recipients of your information
may have privacy policies equivalent to ours and you
consent to the disclosure of your personal information
for those purposes.
In relation to direct marketing, where possible we
will seek your consent before we use your personal
information for this purpose. You may tell us at any
time you do not wish to receive any further direct
marketing materials and if you do, we will stop sending
you such materials.
In the event that we propose to sell our business
we may disclose your personal information to potential
purchasers for the purpose of them conducting due
diligence investigations. Any such disclosure will
be made in confidence and it will be a condition of
that disclosure that no personal information will
be used or disclosed by them. In the event that a
sale of our business is effected, we may transfer
your personal information to the purchaser of the
business. As our client you will naturally be advised
of any such transfer.
ACCESS AND CORRECTION
If you ask, we will tell you what personal information
we hold about you, and what we do with it. We will
facilitate access to you by allowing an inspection
of your personal information in person, or by providing
copies or a summary of relevant documents, depending
on what is appropriate in the circumstances. If you
can show us that the personal information is inaccurate,
we will take reasonable steps to correct it. Note
that we need not provide access to personal information
in several types of situation, for example where a
request is frivolous, or where to provide access would
pose a threat to health or public safety, unreasonably
interfere with another person's privacy, or be a breach
of the law. If we refuse access we will advise you
of our reasons for doing so.
SECURITY
We will protect personal information from misuse
and loss, and destroy or permanently de-identify personal
information we no longer need.
IDENTIFIERS
We will not adopt as our own any identifiers that
you may provide to us such as TFN's, Medicare numbers
etc.
SENDING DATA OVERSEAS
AND THIRD PARTY WEBSITES
We will not send any personal information about you
overseas unless you consent to this, or we reasonably
believe that the other country has privacy laws substantially
similar to our own, or we provide the information
in other circumstances giving like protection.
COMPLAINTS RESOLUTION
We are committed to providing members, and other
parties whose personal information we hold, a fair
and responsible system for the handling of their complaints.
If at any time you have any complaints in relation
to privacy, please contact our Complaints Handling
Officer. We will seek to address any concerns that
you have through our complaints handling processes,
but if you wish to take matters further you may refer
your concerns to the Office of the Federal Privacy
Commissioner.
CONTACT US
If you would like further information about this
Statement , or our privacy policy in general please
contact our Compliance Officer on 1800 635 527.
ADDITIONAL PRIVACY INFORMATION
Further information on privacy in Australia may be
obtained by visiting the web site of the Office of
the Federal Privacy Commissioner at www.privacy.gov.au
INVESTOR CONCERNS
We aim to provide our investors with the highest
possible level of service, however we recognise that
sometimes things may go wrong. We have an internal
complaints handling procedure in place to ensure that
the concerns of our investors can be investigated
and resolved quickly, fairly and inexpensively. Should
you have a complaint, please put it in writing and
address it to:
The Complaints Handling Officer,
Equititrust Limited,
PO Box 8111
Gold Coast MC
Bundall QLD 9726
If for any reason you are not satisfied with our final
answer to your formal complaint, you can take matters
further and ask an independent complaints scheme to
review your complaint.
We are a member of the Financial Industry Complaints
Service (FICS). FICS provides free advice and assistance
to consumers to help them resolve complaints relating
to members of the financial services industry. Upon
receipt of a complaint, FICS will contact both parties
and attempt to resolve the matter by conciliation
of the parties. Each complaint is taken on its merits
and dealt with in a fair and unbiased manner. The
contact details for FICS are:
Financial Industry Complaints Service
PO Box 579
Collins Street West
MELBOURNE VIC 8007
Telephone: 1300 780 808 (toll free)
Fax: 03 9621 2291
Email: fics@fics.asn.au
Website: www.fics.asn.au
|